A Visual Production Checklist for International Companies
Organizing an event in a different country can feel overwhelming — especially when you’re handling logistics, guest lists, venues… and on top of it all, trying to find the right visual production team that understands your standards.
At LUPU AGENCY, we’ve worked with international clients for over 14 years, helping them execute stunning and stress-free events right here in Madrid. That’s why we’ve created this checklist — to help you ensure your event is a success from start to finish.
Let’s dive in 👇
Before the Event: Planning Your Visual Coverage
1. Choose the right venue
→ Make sure it has great lighting, access for gear, and a clean background for shooting.
2. Book your photo/video/AV team early
→ Local professionals who speak your language and know the venues in Madrid will save you time and headaches.
3. Share your event schedule and moments to highlight
→ Knowing where and when the key moments happen allows us to plan for perfect shots.
4. Define your content needs in advance
→ Do you want a cinematic recap video? Speaker reels for LinkedIn? Behind-the-scenes footage? Be clear about it!
During the Event: Capturing the Right Energy
– Pre-arrival setup & testing
We arrive early to set up, check lighting, test audio, and prepare our team.
– Multi-camera coverage
Different angles capture both speakers and audience reactions.
– Balanced sound & lighting
We bring our own lighting and audio to ensure crisp, high-quality results.
– Professional but invisible
Our team blends into the background so we don’t disrupt the flow of your event.
– Quick sample edits if needed
Need a teaser for social media during the event? We’ve got you covered.
After the Event: Delivering Impact
– Choose your editing style
Natural? Cinematic? Minimalistic? You name it, we deliver it.
– Quick delivery in your format of choice
Dropbox, WeTransfer, branded online gallery… your content, your way.
– Fast turnaround
Immediate or 48–72 hours, depending on project size.
– Bonus content available
Reels, short interviews, team portraits — great for internal comms or PR.
– Easy feedback loop
We listen. If you need adjustments, we make them happen.
Why Work With LUPU AGENCY?
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Based in Madrid, we know the best venues, vendors and event logistics
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We speak English fluently (and deadlines too!)
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Trusted by global brands & institutions
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We’re flexible, fast and always overdeliver
✉️ Let’s Talk!
Ready to make your event in Madrid visually unforgettable?
Get in touch for a custom quote or a quick discovery call:
📞 +34 633 902 333
📧 contacto@nicoletalupuagency.com
🌐 www.nicoletalupuagency.com
📸 Instagram: @lupu.agency
English (UK)